facebooktwitter Instagram youtube  

Home

Home (19)

 

 

___ Adult Development and Training Events

___ Association Meetings

___ Board of Directors Meeting

___ Camps

___ Council Events

___ Service Unit Events

Tuesday, 11 August 2015 19:37

FAQs

Written by

peanutscan2015 FALL PRODUCT PROGRAM FAQsmagazines

 

 

Q: Where does the money earned from selling fall products go?
A: All of the revenue — every penny after paying the vendor — remains in the area where the products are sold and directly or indirectly benefits Girl Scouts in those local communities. Girl Scout product proceeds are used for many purposes, including maintaining campsites and providing travel financial assistance for girls; providing leadership development for adult volunteers; and providing support for special membership initiatives such as Girl Scout troops in homeless shelters, detention centers, and migrant communities. The allocation of Girl Scout revenue to individual troops/groups to apply to such activities as camp or event fees is handled at the council level. At the Girl Scout troop level, the girls vote on how to spend the money they’ve earned. Examples include special trips to museums or exhibitions, overnight stays at camp and community service projects.

Q: Who sells fall products?
A: Selling Girl Scout nuts, chocolates and magazines is a voluntary activity. Every girl who participates must provide written parental/guardian consent and receives information and training about her council’s Girl Scout Fall Product Program.


Q: What is the cost of nuts and chocolates?
A:
$6.00-8.00.


Q: What nut and chocolate varieties will be sold this year?

A:  Sixteen products will be sold.

  • Dark chocolate mint penguins
  • Dulce de leche owls
  • Deluxe pecan clusters
  • Cranberry nut mix
  • Peanut butter bears
  • Salsa mix
  • Honey roasted peanuts
  • Chocolate covered peanuts
  • Chocolate covered raisins
  • Almond Cran-Orange crunch
  • English butter toffee
  • Honey Mustard Pretzel mix
  • Dark chocolate caramel caps with sea-salt
  • Whole cashews
  • Vintage snowman tin with chocolate covered pretzels
  • Girl Scout Tote Tin with mint treasures.


Q: When do Fall Product Program items go on sale and how do I find them?

A: Nuts, chocolates and magazines can be purchased only from girls participating in Girl Scouts and only during GSCV’s fall product season. The first day to purchase is September 1, 2015 online only. Order taking begins September 21, 2015. The last day to purchase is November 8, 2015. 


Q: Can Girl Scouts or fall product buyers donate product to military personnel serving overseas?
A:
Girls may participate in the council-wide "Gift of Caring" program that allows girls to collect donations for nuts for military personnel serving overseas. Nuts may be purchased in person or online to benefit the USO.


Q: How will shipping costs be calculated?
A:
All shipping costs associated with the Fall Product Program are in line with industry standards set by many reputable delivery services. The cost associated is comparable to what a customer would pay when buying Girl Scout nuts and chocolates at a booth sale and shipping the product themselves. When the customer purchases online, they will have the option to pay for shipping directly to them or have a girl deliver their fall order to them. There will be no international shipping available.


Q: What is an Online Order Card?
A:
The Online Order Card is the Girl Scouts technology platform that enables a girl to:

• Market her business
• Build her customer list
• Take a virtual order with her personalized web site
• Accept credit card payments
• Ship products directly to customers (some councils may choose to allow customers to donate products)


Q: How does a Girl Scout access an Online Order Card?
A:
A Girl Scout who is 13 or older has her own Online Order Card account in Nut-E. Her site and major updates going forward must be approved by her parent before the content goes live online. A Girl Scout who is 12 or younger does not have her own Online Order Card account. Her parent owns her Online Order Card account and works with her on actions associated with the Online Order Card.

Q: Can a Girl Scout share her Online Order Card URL using social media?
A: The girl’s URL is intended to be shared with friends and family via marketing emails. In addition, a girl may use private social media to share her DOC URL. At this time, Facebook is the only social media allowed.


Q: When will Fall Product Program training be made available to leaders?
A:
The presentation from the 2015 training will be posted online by August 14, 2015.

 

Q: Will my personal information be shared with third parties?
A:
Your personal information will not be shared outside of the Girl Scout organization. We will use your contact information for transactional communications pertaining to your fall product purchase and occasional Girl Scout related updates.


Q: Where are the cupboard locations?
A:
Cupboard locations and policies will be released by September 1, 2015.


Q: Can I return or exchange a product?
A:
No returns or exchanges for any products will be made.


Q: When is the last day of the sale?
A:
The cupboards close on November 8, 2015 and the Fall Product Program ends on November 9, 2015.


Q: When do we have to turn in our money from the fall sale?
A:
Money from the Fall Product Program is due to GSCV on November 17, 2015. ACH, troop checks, money orders and cashier’s checks will be accepted as payment. A T-2 report is required with your full payment by November 17, 2015. The T-2 report can be accessed by clicking on the reports tab in Nut-E.


Q: How do I ensure that the girls receive the proper recognitions once the sale is over?
A:
All items must be allocated to the girls in Nut-E by November 13, 2015. No late entries will be accepted. Reference page 5 of the Leader Handbook.


Q: How do I ensure the girls get credit for online sales?
A:
Online sales are tracked through QSP. Online sales will automatically transfer to the Nut-E system.

Q: How do I inform the council about my booth sales?
A:
Please fill out the online Booth Sale Reservation Form at
https://comgirlscouts.org/registration/?page_id=36 to let GSCV know about your booth sale locations.


Q: What if I still have a question regarding the fall sale?
A:
Review your 2015 Fall Sale Leader Handbook and the Nut-E instructions online at comgirlscouts.org. For account specific questions, please contact the Product Sales department at This e-mail address is being protected from spambots. You need JavaScript enabled to view it .Help Desk Extension: 316

 

 

 

Friday, 07 August 2015 15:04

Resources

Written by

NEED HELP?

 

Girl Scouts of the Commonwealth of Virginia

 

Vendor Customer Service


Ashdon Farms

www.ashdonfarmsnute.com

 

Materials

 

 

 

Friday, 07 August 2015 15:04

Operation Appreciation

Written by

 

USOBannerWeb

 

 

Girl Scouts of the Commonwealth of Virginia has partnered with the Central Virginia USO for the 2015-16 Girl Scout membership year for the first ever council-wide Operation Appreciation.

Our goal this year is to donate 5,000 cans of nuts from this year's fall product sale. To make things easier on you, we are going to handle the transportation and delivery to the USO. A presentation of all the nuts donated through Operation Appreciation will occur at the Richmond International Airport on a date to be determined once the Fall Product Program ends in November. We hope you will be able to join us as we spread joy to the men and women who serve our country by letting them know we care.


Here are some tools we've created to help you at your booth sales that are available for download:

We believe that Operation Appreciation will give Girl Scouts the opportunity to see how their hard work and dedication to Girl Scouting makes the world a better place, one soldier at a time. Won't you join us?

 

Advantages of the Operation Appreciation Program

  • Leadership Experience: Girls can employ the Operation Appreciation Program to take action on behalf of their community while sharpening their own entrepreneurial talents and skills.
  • New Patch: Girls who sell 5 items or more boxes for Operation Appreciation will receive a new special edition patch.
  • Who's Buying? The program gives buyers who do not want to purchase items for themselves a great way to support two groups they care about: service personnel and local Girl Scouts!
  • Tax-Deductible: Purchases made for Operation Appreciation are 100% tax-deductible.
Friday, 07 August 2015 15:04

Girl Rewards

Written by

rewards

All items must be allocated to the girls no later than November 13, 2015.

 


The Fall Product Program is an easy way for troops to earn start-up funds.

When girls work towards fun reward items for individual girl achievement, the troop earns 15% on all sales.

 

Only Cadette, Senior and Ambassador troops can choose to earn 20% on all sales instead of reward Items (patches will be awarded).

Friday, 07 August 2015 15:04

Payment

Written by

Patterned Giraffes

 

GSUSA policy states that money raised, earned, or received in the name of Girl Scouting must be authorized by a Girl Scout Council or Girl Scouts of the USA and used for the purpose of Girl Scouting. Such money becomes the property of Girl Scouting. Girl Scout product sales programs are operated as order-taking or booth sales with no money paid by the customer until the product is delivered. Customers pay the girl or parent/guardian who then pays the troop leader who then pays Girl Scouts of the Commonwealth of VA.

 

GSCV policy stipulates that the 01 leader be responsible for all financial matters pertaining to their troop. A Leader Financial Responsibility Agreement must be on file at GSCV before orders can be placed. This is a legal and binding agreement between the 01 leader and GSCV.


The troop leader determines the exact time and method of payment to the troop. Although GSCV will provide assistance in collecting returned checks, troops are responsible for any losses incurred. Discuss at the parent/guardian meeting: goals, method of payments, deadlines.


Parents/guardians must sign a Consent Agreement that is a legal and binding agreement between the parent and the GSCV. Without this form, a girl cannot sell products. The Parent/Guardian Consent Form gives permission for the girls to participate and renders the parent/guardian financially responsible for products received. The leader retains this form unless the parent fails to meet their financial obligation. At that point, the leader will submit the Parent/Guardian Collection Form, Parent/Guardian Consent Form and the T-2 Report to GSCV. Leaders may be held accountable for money owed by parents/guardians if not properly reported to GSCV within 30 days of the final payment due date.


Only troop checks, money orders and cashier’s checks are accepted as payment. A $35.00 fee will be charged for returned checks. Returned checks must be settled immediately to avoid other collection fees. Refunds for overpayment may take several weeks to process.


Customer Payments -
It is strongly recommended that girls not accept personal checks. If so, have check made payable to the parent/guardian. Parent may deposit their customer’s checks into their own account, and then write one check to the troop. Parents are responsible for any losses incurred. Troops should collect money from girls at each meeting.


Troop Payments – 
The T-2 Report, with your full payment, must be postmarked by November 17, 2015



 

SPARK PAY
Spark Pay by Capital One as the authorized provider for a mobile payment acceptance platform. 
 

 

  • Payments can be accepted using a Spark Pay reader device registered with Spark Pay and attached to a supported smart phone, PC or tablet with the required application.
  • Council cannot support use of other service providers, and troops enter into such agreements without council endorsement or assistance.
  • Transaction fees charged by Spark Pay for the service are the sole responsibility of the troop and will be netted against proceeds from the sale transactions or charged to the troop’s bank account.
  • Transaction fees cannot be passed on to the consumer as part of the cost of the product. Cookie price is set by GSCV and cannot be altered or augmented by troops.
  • Leaders must sign up using this custom URL: http://www.sparkpay.com/enroll/partners/gscv.
Friday, 07 August 2015 15:03

Nut-e

Written by

nutelogo

Using Nut-e

  • Log on to the Nut-e System at www.ashdonfarmsNUTE.com before October 8, 2015. GSCV will provide your login and password. Upon logging in, make sure all of your contact information is correct and up-to-date.
  • Troop leaders will enter sales information for each girl into the Nut-e. GSCV will upload girl names from Personify, but leaders should still verify all girl information.
  • To enter girl orders, click the Girl Orders button. Nut and chocolate items sold online should be entered in the “Online Nut” columns. The photo keepsake items should be entered under the “Online Magazine” columns. The system will automatically calculate the rewards and highlight boxes where a choice of rewards is required.

 

NUT-E ORDERING SYSTEM (Girl Order Tutorial)

Ashdon Farms ordering system for nut/candy, magazines and photo keepsakes is called Nut-E.  Leaders will enter orders here for each girl.  Log on at:  www.ashdonfarmsnute.com.
Your Login Name will be your email address and your password will be “ginger”.
Prior to the sale, check out the Nut-E system.  Make sure your contact information is correct.  
GSCV will upload girl names from the previous year but leaders should still make updates as needed.

To enter girl orders:
Click on the Girl Orders button.  Make sure to fill in the registration info box on the right with the correct girls registered and girls selling.
Click the green “add order” button   next to girl name.

Enter all Magazine and Nut/Candy quantities and click “Save”.
Recognitions will automatically calculate.

Verify recognitions earned and select choices (if necessary). Click “Yes”in order to save.

Click the pink “Submit” button once all orders have been submitted.


TROOP SPECIAL LINE

The Troop Special Order is used to enter quantities for the troop that are not specifically associated with an individual girl order.

Click the Add Troop Special Order button.

Enter quantities for any necessary items and click “Save”. FYI - recognitions can be manually added in this area to the far right. They do NOT automatically calculate.

Items will appear in the yellow Troop Special row and will be included in the totals.


TRANSFER PRODUCT WITHIN TROOP

After GSCV has submitted their Nut/Candy order to Ashdon Farms product can be transferred between girls if necessary.

There will be a “Girl Activity Log” button under the instruction container.  This log will track all initial girl orders and any transfers into or out of each girls order.

Click the yellow Transfer Product within Troop button.

Select one of the three Transfer Types and then select a girl from the drop box.

The system will refresh and show the Troop Special Order quantities on top of the grid and the girl’s quantities on the bottom.

Enter the quantities to transfer in the middle and then click “Save”.

Please note the Comment row.  This will appear on the Girl Activity Log.


NOTE:   

If you select the Girl to Girl option it will give you a message that you have to transfer to the Troop Special first.
If you already have product in your Troop Special order and you want to add it to a girl’s order, just select the “Troop Special to Girl” button.
After GSCV submits their Recognition order to Ashdon Farms, all girl orders lock and no transfers can be made into or out of a girls order at the troop level.

Save Recognitions Earned (you may have to scroll down a little to view this).

Save entire transfer. You must click “Yes” to complete the transfer.

 

Nut-e Manuals

Friday, 07 August 2015 15:02

Goal Setting Activities

Written by

Goal Setting Activities

Setting goals is the key to a successful sale. Troops and girls who set goals earn big. Talk about what your plans are for the fall and what the funding would be needed to make it happen. Give your girls the opportunity to fully experience Product Sale Programming and don’t skip the Goal Setting and Decision Making skill building!  Fall Product isn’t as simple as saying “sell 350 boxes of chocolates” since the product line is varied. But by leveraging all product options, the girls can discover, connect and take action to meet their troop’s funding needs.

For example a Troop with 10 girls

  • If each girl sells…Troop earns $266!
  • 3 Magazine orders
  • 20 nut items

 

2015 Rally Guide

 

station1

 

 

 

 

 

 

 

Friday, 07 August 2015 15:00

Important Dates

Written by

2015 Fall Product Program Important Dates

 

September 1                         Create online sales sites

September 21                       Start of the Fall Product Program

October 8                               Girl orders are due to Troop Leaders

October 8                               Troop orders need to be submitted by NOON into the Nut-e program

October 24-26                       Service Unit Deliveries (Check with your SU for exact pick up times and dates)

October 31                             All cupboards OPEN

November 8                          All cupboards CLOSE

November 9                          End of the Fall Product Program

November 13                        Recognition orders verified in Nut-e

November 17                        Final Payments DUE/ACH payments available

 

Be sure to check out the NEW Service Unit Funding Process!


QSP-Nut-Online-Program Signupbutton

Friday, 07 August 2015 14:52

Volunteer Handbook

Written by

BeSpotacularTitleLeader Handbook - 2015 Fall Product Program

[Download the 2015 Fall Product Program Volunteer Handbook]

 

WELCOME

 

We are excited to announce that we will once again be partnering with Ashdon Farms/QSP for the 2015 Fall Product Program. This partnership has provided new avenues for girls to have a more successful fall sale. Girls  that do not want to sell product have the option to sell magazines only, which can be done online and/or through paper orders. Returning again with an online only option to sell are the photo keepsakes, which make great gifts! Troops looking for the biggest benefit to start off the Girl Scout year participate in both the product and the magazine part of the sale as it brings more financial and recognition opportunities for the girls.  Thank you to all the troops that participated in last year’s sale and we look forward to Reaching New Heights together this year!

 

NEED HELP?

This e-mail address is being protected from spambots. You need JavaScript enabled to view it         (804) 746-0590 x316
This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

IMPORTANT DATES

September 1        Online orders BEGIN
September 21    Order card taking BEGINS
October 8        Troop orders DUE in Nut-E (must be entered by noon)
October 24-26    Product deliveries
October 31        Cupboards OPEN
November 8        Cupboards CLOSE
November 13        Paper magazine orders DUE to GSCV
November 13        Recognition orders DUE
November 17        Final payments DUE/ACH payments available

 

VENDOR CUSTOMER SERVICE

QSP Customer Service            1-800-251-1542
QSP Online Support                1-877-305-4146 or This e-mail address is being protected from spambots. You need JavaScript enabled to view it

 

ADDITIONAL RESOURCES

comgirlscouts.org - Girl Scouts of the Commonwealth of Virginia
ashdonfarmsnute.com - Website for entering all troop/girl orders

 

QUICK REFERENCE

  • Register yourself and your troop.
  • Leaders must sign and submit a Leader Financial Responsibility Agreement.
  • Attend service unit meetings.  This is a great source of local product sales information.
  • Plan parents meeting – fill in important information on girl order cards.
  • Review materials so that you are prepared for questions from your parents.
  • Conduct a parents meeting to collect signed Parent/Guardian Consent Agreements.         Girls may not participate if you do not have a form in your possession – give out girl             packets.
  • Tell parents to visit comgirlscouts.org and click the QSP/Nut Online Program link or register at http://girlscouts.qspgao.com/commonwealth for online magazine, photo keepsake and online nut sales.
  • Troops/girls are honor bound not to sell online before the official start date of 9/1/15.
  • Plan booth sales.  Submit booth sale information on www.comgirlscouts.org -  Fall Booth Sale Location Form.
  • Check and verify your girl orders in Nut-E.  Girls and troops may order by the item.  Make sure that all magazine and photo keepsake orders are entered as well.
  • Make arrangements for pickup of product (pickup, storage, distribution).
  • If someone other than yourself (leader) is picking up the troop initial order, you must have that person come to the pick up with your troop and service unit numbers.
  • Count and verify the product before loading into vehicle.  Your signature makes you responsible for that product.
  • Distribute product to parents – have parents count and sign for pick up.  Their signature makes them responsible for the product picked up.
  • Collect money from parents at every meeting.
  • Only accept personal checks from people you know and trust.
  • Visit a cupboard to fill second orders  – do not lose your copy of the cupboard receipt.
  • Check your item numbers, number of cupboard pickups and your balance due to GSCV in the Nut-E system.
  • Make payment on time and in full – contact the Product Sales department if you are having problems making your payment.
  • New this year is the ability to pay with ACH. Please visit comgirlscouts.org to complete the designated forms to participate.
  • If a parent owes the troop – make the payment minus the amount outstanding from the parent.  Contact your Membership Consultant or visit comgirlscouts.org to obtain the parent collection forms.
  • Mail in the white and yellow copies of orders for magazines to GSCV no later than November 13.
  • Check and verify your recognitions in the Nut-E system no later than November 13.


REGISTER YOUR TROOP
If your troop is not registered, you MUST do so before your troop is eligible to participate in Product Sales. To register, visit comgirlscouts.org/COMAR.

Each troop leader MUST fill out, sign and return a Leader Financial Responsibility Form to GSCV. This form can be obtained from your Service Unit Product Sales Manager (SUPSM) or online under Product Sales forms.

 

SOURCES OF PRODUCT SALES INFORMATION

  • Your Service Unit Product Sales Manager
  • Your service unit meeting – each service unit has a Service Unit Product Sales Manager that will have information about the upcoming sale.  There is also a wealth of information that leaders can pass on to others.
  • Your Product Sales Fall Packet
  • Friday News

 

PLAN A PARENTS MEETING

At this meeting you will need to hand out a girl packet to each parent – this packet should include a Parent/Guardian Consent Agreement Form, an order card (fill in important information ahead of time on the card), a money envelope and a QSP magazine packet.   Discuss the Five Skills, Goal Setting, Important Dates, Pickup Day, Methods of Payment and Recognitions.

Be sure to remind your parents – troops/girls are honor bound not to sell online before the official start day of 9/1/15 and via order card prior to 9/21/15.  It is important that each troop submit an initial order into the Nut-E system so please stress to your parents to turn in their orders to you on time.

It would also be a good idea to ask your parents to help and sign them up for a task, maybe with booth sales.  Involve the parents in finding locations and have them sign up for a date and time slot.  Submit your booth sale information to: comgirlscouts.org Fall Booth Sale Location Form.

 

MEET WITH THE GIRLS

At this meeting you will discuss the selling process with the girls.  Talk about the items the girls will be selling, talk about setting goals, talk about using good manners with all customers, and talk about the recognitions.  
Maybe do a little role playing with a girl knocking on your door and you take the role of a customer.  You may find some other great ideas in the Fall Sale Rally Guide available at comgirlscouts.org.

 

PRODUCT & CARE TO SHARE PROGRAM

We are offering 16 delicious nut and chocolate items this year.  On the order card you will find pictures and written information for each item.  

There is an additional item listed on the order card and on the Nut-E program called “Thank You” Nuts.  This item is for our council sponsored Gift of Caring.  This year we will partner with Central VA USO.  If a troop decides to participate in the Care to Share program they will not have to handle any product.  Ashdon Farms will deliver the product to the USO.  The last column (N) of the order card is used for customer orders and the troop will enter them in the “Thank You” column in the Nut-E system.  The “Thank You” item will be Honey Roasted Peanuts.

**As part of the QSP/Nut online program, emails to family and friends will include the option to order, pay for and have nuts/candy delivered directly to their home or business.  All 25 Girl Scout nut, candy and chocolate items will be available online, as well as another 5 gift items. Troops will earn proceeds for every item sold online with all sales being reported on the Girl Online Sales report.

ONLINE ORDERING SYSTEMS

QSP Online Program:  (magazines, photo keepsakes and online nut store)
Order your magazines, photo keepsakes and additional nut and candy products online and invite your family and friends to do the same! Visit www.girlscouts.qspgao.com/commonwealth to register.  If you participated in QSP Online sales in the 2014 Fall Product Program, your information is already there.  If you have forgotten your log in and/or password contact QSP online support at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or 1-877-305-4146.
Girls can invite family and friends to order/renew their magazines online AND ask them to make online nut purchases.  
All online sales information will automatically be entered into the Nut-E system to ensure proper troop proceeds and girl rewards.
Once the parent has registered, girls can customize their own welcome page and set their fall sale goals.  They then enter email addresses of family and friends asking them to order or renew magazines online and/or make nut promises.
Magazine orders, nut orders and photo keepsake orders that are placed online are paid for with a credit card and will be delivered to the customer directly.  Paper magazine orders will take a little longer for delivery.
Girls will receive the Online Patch for entering 12 or more email addresses.
Troops will earn 15% proceeds with rewards.
Cadette, Senior, Ambassador troops will have the option of earning 20% proceeds without rewards for their troop for each magazine subscription, nut/candy item and photo keepsake sold online.  
If you enter orders before the start date or after the sale ends – the troop will not earn profit for those orders.

 

“TO REMEMBER THIS” PHOTO KEEPSAKES

QSP has expanded its offerings to include photo keepsakes whether ordering online at the QSP/ Online Program, friends and family can now order photo keepsakes in the form of photo books, cards, posters, calendars and more. Just like placing a magazine order online, friends and family simply order a certificate allowing them to create photo keepsakes. Troops earn proceeds for every photo keepsake ordered (just like magazines).

Online Nut Store: This year all emails sent to family and friends about photo keepsakes will also include a link to the online nut store.  Here, all GSUSA approved items, as well as some Ashdon Farms corporate items will be for sale.  Customers will pay using a credit card, shipping costs will apply.

 

NUT-E ORDERING SYSTEM (Girl Order Tutorial)

Ashdon Farms ordering system for nut/candy, magazines and photo keepsakes is called Nut-E.  Leaders will enter orders here for each girl.  Log on at:  www.ashdonfarmsnute.com.
Your Login Name will be your email address and your password will be “ginger”.
Prior to the sale, check out the Nut-E system.  Make sure your contact information is correct.  
GSCV will upload girl names from the previous year but leaders should still make updates as needed.

To enter girl orders:
Click on the Girl Orders button.  Make sure to fill in the registration info box on the right with the correct girls registered and girls selling.
Click the green “add order” button   next to girl name.

Enter all Magazine and Nut/Candy quantities and click “Save”.
Recognitions will automatically calculate.

Verify recognitions earned and select choices (if necessary). Click “Yes”in order to save.

Click the pink “Submit” button once all orders have been submitted.

 

TROOP SPECIAL LINE

The Troop Special Order is used to enter quantities for the troop that are not specifically associated with an individual girl order.

Click the Add Troop Special Order button.

Enter quantities for any necessary items and click “Save”. FYI - recognitions can be manually added in this area to the far right. They do NOT automatically calculate.

Items will appear in the yellow Troop Special row and will be included in the totals.

 

TRANSFER PRODUCT WITHIN TROOP

After GSCV has submitted their Nut/Candy order to Ashdon Farms product can be transferred between girls if necessary.

There will be a “Girl Activity Log” button under the instruction container.  This log will track all initial girl orders and any transfers into or out of each girls order.

Click the yellow Transfer Product within Troop button.

Select one of the three Transfer Types and then select a girl from the drop box.

The system will refresh and show the Troop Special Order quantities on top of the grid and the girl’s quantities on the bottom.

Enter the quantities to transfer in the middle and then click “Save”.

Please note the Comment row.  This will appear on the Girl Activity Log.

NOTE:   

If you select the Girl to Girl option it will give you a message that you have to transfer to the Troop Special first.
If you already have product in your Troop Special order and you want to add it to a girl’s order, just select the “Troop Special to Girl” button.
After GSCV submits their Recognition order to Ashdon Farms, all girl orders lock and no transfers can be made into or out of a girls order at the troop level.

Save Recognitions Earned (you may have to scroll down a little to view this).

Save entire transfer. You must click “Yes” to complete the transfer.

 

SERVICE UNIT DELIVERY DATES & PICKUP

Leaders: Deliveries will start October 24 and will be communicated to your SUPSM, Membership Consultant, and Friday News as soon as dates are finalized.  If you cannot pickup your order on that day – contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it . Don’t forget to send a copy of your Initial Order Pickup from the Nut-E system to verify quantities.

At the pickup location, you will be asked to sign for the product after you have counted it.  MAKE SURE you count and recount.

Exciting drive-thru opportunities available for the fall sale! Stay tuned for details!

Remind everyone to make deliveries to the customers as soon as possible.

 

CUPBOARDS

ALL CUPBOARDS OPEN FRIDAY, OCTOBER 31, 2015 AND CLOSE ON SATURDAY, NOVEMBER 8, 2015.

Cupboards are locations stocked with product so that you can pickup more for extra sales or booth sales.  Most cupboards are operated by volunteers in their homes. When utilizing a volunteer cupboard, call ahead to make an appointment.  PLEASE AVOID EARLY MORNING AND LATE NIGHT CALLS.  All cupboards are available to all troops.  Products are available by the can/box/bag.

The 2015 cupboard locations will be communicated as soon as they are finalized.

PRODUCTS CANNOT BE RETURNED OR EXCHANGED.

 

GIRL REWARDS

Girl Rewards: All items must be allocated to the girls no later than November 13, 2015.   

To ensure that recognitions calculate properly troops must do the following:

The system default setting is for troops to receive recognitions.

Cadette, Senior, Ambassador Troops opting out of recognitions MUST opt out prior to placing troop initial order. Please note: Older girls who opt out of recognitions will still earn patches.
On the troop HOME page you will see the Troop Edit box.  Check the “without recognitions” box in the top right hand corner.

Product sold after initial order or online must be entered into the Girl record so that she may receive credit and get recognitions for her sales.  If you ordered additional product for booth sales with your initial order OR you picked up additional product at a cupboard those items will be in the “Troop Special”.  You must allocate them to the girls who sold them.  Note: all items must be allocated to the girls no later than November 13, 2015.  NO LATE ORDERS WILL BE ACCEPTED.

 

BOOTH SALES

REMEMBER:  SAFETY FIRST! Refer to Volunteer Essentials for more information.

Booth sales increase our current customer market and improve the program experience for girls.  These stationary location sales enable customers who are not reached at home to purchase our delicious products and support Girl Scouting.
 
Inventory for booth sales can be ordered with the troop’s original order or can be picked up at a cupboard location.  It is far better for a troop to “sell out” and the girls to feel truly successful, than to have product remaining at the end of the day.  There are many great locations for Girl Scout booth sales.  Grocery stores are a natural.  Also look at banks and credit unions, office building lobbies, PTA functions, and athletic events, as well as after church on Sunday.  
 
Share your troop’s goals with your customers and let them know what the troop will do with the funds from your booth sale.  Remember, decorated tables and signs with themes attract more customers.  Girls should be easily identified as Girl Scouts.
 
TAILGATING
Tailgating, a term associated with food and fun, is a terrific alternative to the traditional booth sale.  While only a few girls can staff a booth sale, a tailgate party will accommodate the entire troop.
 
Here is how it works:
Plan a tailgating party with your troop.  
Pick up products at a cupboard like you would for a stationary booth sale.  Girls also can have fun decorating the vehicle.
Park the troop’s vehicle at the end of a street and have girls, working in teams, go door-to-door taking orders on order cards.  Girls tell customers that they will return with their order within a half-hour.  They then go back to the troop’s vehicle and pick up orders, deliver products and collect money.  Girls may also carry product with them when visiting potential customers.
A tailgating party counts as a booth sale for patch programs.

Troops must post their tailgating/booth sale online.   Go to:  comgirlscouts.org
Click online forms at the bottom of screen – online forms column – Fall Booth Sale Location Form

The information required is:  troop leader name and phone number, troop number, service unit number, location with address, date and time.  This helps us to help you by giving your booth sale locations to prospective customers who call GSCV asking for products.  Your booth sale will also be posted on the Fall Product Program page at comgirlscouts.org.

CAUTION:  The volume of products sold at booth sales/tailgating varies greatly depending on location, time of day, weather and day of the week.  Be conservative when ordering for your booth or tailgating sale.  PRODUCTS CANNOT BE RETURNED.

SUGGESTED ITEMS FOR A 4-HOUR BOOTH SALE:
Dark Choc Mint Penguins – 3 boxes    Choc Covered Peanuts – 4 cans        Girl Scout Tote Tin – 1-2 tins
Dulce De Leche Owls – 3 boxes        Choc Covered Raisins – 3 cans        Honey Mustard Pretzel Mix –  2 bags
Deluxe Pecan Clusters – 3 boxes        Almond Cran-Orange Crunch – 2 bags    Dark Chocolate Caramel Caps –  2 boxes
Cranberry Nut Mix – 2 cans        English Butter Toffee – 2 boxes        Choc Covered Pretzel Tin – 1-2 tins
Peanut Butter Bears – 4 boxes        Whole Cashews – 4 cans            Salsa Mix – 2 cans        
Honey Roasted Peanuts – 3 cans      

 

PAYMENT AND COLLECTIONS

GSUSA policy states that money raised, earned, or received in the name of Girl Scouting must be authorized by a Girl Scout Council or Girl Scouts of the USA and used for the purpose of Girl Scouting.  Such money becomes the property of Girl Scouting.  Girl Scout product sales programs are operated as order-taking or booth sales with no money paid by the customer until the product is delivered. The exception to this is online magazine, photo keepsakes and nut sales.  Customers pay the girl or parent/guardian who then pays the troop leader who then pays Girl Scouts of the Commonwealth of Virginia.

GSCV policy stipulates that the 01 leader be responsible for all financial matters pertaining to their troop.  A Leader Financial Responsibility Agreement must be on file at GSCV before orders can be placed.  This is a legal and binding agreement between the 01 leader and GSCV.

The troop leader determines the exact time and method of payment to the troop.  Although GSCV will provide assistance in collecting returned checks, troops are responsible for any losses incurred.

Discuss at the parent/guardian meeting:  goals, method of payments, deadlines.

Parents/guardians must sign a Consent Agreement that is a legal and binding agreement between the parent and the GSCV.  Without this form, a girl cannot sell products.  The Parent/Guardian Consent Form gives permission for the girls to participate and renders the parent/guardian financially responsible for products received.  The leader retains this form unless the parent fails to meet their financial obligation.  At that point, the leader will submit the Parent/Guardian Collection Form, Parent/Guardian Consent Form and the T-2 Report to GSCV.  Leaders may be held accountable for money owed by parents/guardians if not properly reported to GSCV within 30 days of the final payment due date.

Only troop checks, money orders and cashier’s checks are accepted as payment.  A $35.00 fee will be charged for returned checks or refused ACH transactions.  Returned checks must be settled immediately to avoid other collection fees.

Customer Payments - It is strongly recommended that girls not accept personal checks.  If so, have check made payable to the parent/guardian.  Parent may deposit their customer’s checks into their own account, and then write one check to the troop.  Parents are responsible for any losses incurred.  Troops should collect money from girls at each meeting.

Troop Payments - The T-2 Report, with your full payment, must be postmarked by November 17, 2015.  The troop proceeds are retained by the troop.  Check your calculations.  Refunds for overpayment may take several weeks to process.  Also, if your troop has magazine sales using the paper order form – mail the white and yellow copies along with your payment.  The pink copy goes to the customer.

Troops earn 15% of their total sales with rewards.  Cadette/Senior/Ambassador troops can chose to earn 20% of their total sales with patches only (no recognition items).  If a troop chooses the increased proceeds option, than this option must be selected PRIOR to entering girl orders.

Late accounts will be subject to standard collection procedures. GSCV will not enter into payment plans for delinquent accounts.  Volunteers will be responsible for fees and interest incurred through the collection process.

 

FORMS

 

Friday, 07 August 2015 14:14

About the Program

Written by

ReachNewHeights 

This year's Fall Product Program begins September 21, 2015. The Fall Product Program is a GSCV sponsored program that enables Girl Scout troops to earn funds at the beginning of their Girl Scout Year to use towards making the world a better place. Girls have the opportunity to grow their skills of goal setting, decision making, money management, people skills, and business ethics through product sales. This year's theme, "Reach New Heights!, is aimed at helping girls grow in these five key areas.  

There are many great new things happening this year including bigger and better recognitions for the girls and we are excited to see girls grow in their five skills while having lots of fun along the way.

 

Shoppers will be able to purchase fall products online from girls through a custom URL. Girl Scouts click on the button below to sign up!

  QSP-Nut-Online-Program Signupbutton

MEET THE PRODUCTS

Great holiday gifts for customers and help girls do big things with the money they earn. There is a little something special for everyone— chocolates, nuts, magazines, and photo keepsakes.

Nuts and Chocolates:

Ashdon Farms offers sixteen delicious nut and chocolate selections.

This year we will be offering a new Girl Scout tin that will include new mint treasures! We are also adding honey mustard pretzel mix and dark chocolate caramel caps with sea salt to the lineup! These are sure to become some of your new favorites!

 



AlmondCranOrange carcapsfinal ChocCoveredRaisins

CranNuts

DulceDeLecheOwls GSTin-MintTreasures

honmusfinal

honroastpeafinal MintPenguins

PecanClusters

SalsaMix Toffee
chocovpeafinal HolidayTin PBbears
wholecashews

 

 

magazines
QSP Offers a wide variety of Magazines

Top 100 magazine titles

 

Photo Keepsakes To Remember This! ™

Transforming digital photos into cherished keepsakes make happy memories last a lifetime. Customers purchase their items on a girl’s online store and then visit the To Remember This! site to personalize their products with photos.


photobooks photocalendars
Photo Books Photo Calendar
photocards moreitems
Photo Cards More items!


 

HOW IT WORKS

Taking orders for magazines

  • Customers can order online or via paper forms

Nut and Chocolate items

  • Girls take orders via a nut order card
  • Online Nut and Chocolate Store -When the girls send emails for magazines they can select to add the link for nuts and candy.  Customers can purchase online and have the items directly shipped to them. (customers will have 25 items to choose from)

Girls can invite family and friends to support GSCV through online sales and it takes less than 15 minutes to get started!  Girls complete the interactive learning activity and enter email addresses to allow friends and family to shop online for magazines, nut and candy.

When a girl sets up her online email program, she can offer nut and chocolate items to their family and friends that will be receiving emails. She can select all of her email contacts to receive the offer to order nuts and candy or just a few.

Magazines are paid for online with a credit card and will arrive to the customer sooner than orders placed on the paper order forms.

Nuts and chocolates are paid by credit card and shipped directly to the customer. Customers will incur a shipping fee.

 

It’s easier than you think!

  • Register by clicking here
  • The girls complete the interactive learning activity and set up her profile.
  • Order your family’s subscriptions easily online and invite friends and family to shop online by entering or uploading their email addresses
  • All major credit cards accepted
  • Subscriptions start faster
  • No paper forms to complete
  • At the end of the sale, print the Girls Online Sales Report and turn it in with all your other orders with payment to your troop    

 

Page 1 of 2